Charlotte, I'm sorry you felt confused this year. Things have been a little different from the usual plan, including the very late start.
I've run a couple of these events, so I feel safe saying how things have been done in the past--with the caveat that a given year's judge can bend things to suit his own preferred methods, and we need to adapt to that.
What should you send? What you send in should have been something you workshopped here, at some point in the past. And something should have "happened to it" this year.
If all that happened was that you workshopped it this year, and it's not out in submission somewhere, that's enough for it to be eligible to submit.
Other "things that happened" could include publication, or winning a contest, or placing, or getting an honorable mention somewhere. Creative thinkers might come up with other possibilities.
Anybody can comment on the posted poems, as soon as they're put up. They're fair game. John has a point that having the judge's comments come last is less inhibiting to those comments.
I hope this helps some. You can look back on the DG board at past years' events and they might tell you something too.
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